The Office Administrator supports the day-to-day administrative, financial, reporting, and office support activities of a company managing two office buildings in Bucharest.
The role includes office administration, document and contract management, reporting and vendor support.
Key Responsibilities
Coordinating the day-to-day administrative activities of the office;
Managing and organizing company documents, contracts, correspondence, and archives;
Managing service providers, office supplies, and office equipment;
Handling correspondence, emails, and phone calls;
Organizing meetings, preparing agendas, and drafting meeting minutes when required;
Maintaining and updating tenant records, lease agreements, and property-related documentation;
Monitoring service contracts and renewal deadlines;
Requesting quotations from suppliers and service providers;
Maintaining administrative documentation and records required for compliance with internal procedures and local requirements;
Managing company records, permits, and licenses;
Maintaining the administrative liaison between the Bucharest office and the headquarters in Greece;
Centralizing information and preparing periodic reports for management;
Supporting the internal flow of information and communication activities;
Translating or adapting documents and information when required.
Required Qualifications
Education
Bachelor's Degree in Business Administration, Economics, Accounting, Real Estate Management, or a related field is preferred.
Experience
Minimum 3 years of experience in office administration, property administration, executive support, or a similar administrative role;
Experience in real estate, property management, facilities management, or commercial office environments is considered an advantage;
Previous exposure to contract administration, vendor coordination, reporting, or financial administration is preferred.
Key Competencies
Strong organizational and planning skills;
Excellent attention to detail and accuracy;
Strong communication and interpersonal skills;
Proactive and solution-oriented approach;
Ability to work independently and strong follow-up skills;
Professionalism, reliability, confidentiality, and adaptability.
Language Requirements
Romanian – Fluent
English – Professional working proficiency, written and spoken
Computer Skills
Advanced knowledge of MS Office, especially Excel, Word, Outlook, and PowerPoint;
Good spreadsheet and reporting skills;
Good digital document management and filing skills.
Working schedule: Monday-Friday, 09:00-17:00
Location: Bucharest, Pipera
Job description
Office Administrator
The Office Administrator supports the day-to-day administrative, financial, reporting, and office support activities of a company managing two office buildings in Bucharest.
The role includes office administration, document and contract management, reporting and vendor support.
Key Responsibilities
Coordinating the day-to-day administrative activities of the office;
Managing and organizing company documents, contracts, correspondence, and archives;
Managing service providers, office supplies, and office equipment;
Handling correspondence, emails, and phone calls;
Organizing meetings, preparing agendas, and drafting meeting minutes when required;
Maintaining and updating tenant records, lease agreements, and property-related documentation;
Monitoring service contracts and renewal deadlines;
Requesting quotations from suppliers and service providers;
Maintaining administrative documentation and records required for compliance with internal procedures and local requirements;
Managing company records, permits, and licenses;
Maintaining the administrative liaison between the Bucharest office and the headquarters in Greece;
Centralizing information and preparing periodic reports for management;
Supporting the internal flow of information and communication activities;
Translating or adapting documents and information when required.
Required Qualifications
Education
Bachelor's Degree in Business Administration, Economics, Accounting, Real Estate Management, or a related field is preferred.
Experience
Minimum 3 years of experience in office administration, property administration, executive support, or a similar administrative role;
Experience in real estate, property management, facilities management, or commercial office environments is considered an advantage;
Previous exposure to contract administration, vendor coordination, reporting, or financial administration is preferred.
Key Competencies
Strong organizational and planning skills;
Excellent attention to detail and accuracy;
Strong communication and interpersonal skills;
Proactive and solution-oriented approach;
Ability to work independently and strong follow-up skills;
Professionalism, reliability, confidentiality, and adaptability.
Language Requirements
Romanian – Fluent
English – Professional working proficiency, written and spoken
Computer Skills
Advanced knowledge of MS Office, especially Excel, Word, Outlook, and PowerPoint;
Good spreadsheet and reporting skills;
Good digital document management and filing skills.
Job descriptionCăutăm o persoană organizată, atentă la detalii și foarte bună cunoscătoare a limbii franceze, care să se alăture unei echipe de suport administrativ din București. Rolul presupune o activitate de back-office structurată, bazată pe proceduri și operațiuni recurente. Vei sprijini diverse operațiuni prin crearea, actualizarea și închiderea comenzilor și misiunilor administrative. Acest rol este potrivit pentru o persoană care apreciază predict
Job descriptionCăutăm o persoană organizată, atentă la detalii și foarte bună cunoscătoare a limbii franceze, care să se alăture unei echipe de suport administrativ din București. Rolul presupune o activitate de back-office structurată, bazată pe proceduri și operațiuni recurente. Vei sprijini diverse operațiuni prin crearea, actualizarea și închiderea comenzilor și misiunilor administrative. Acest rol este potrivit pentru o persoană care apreciază predict
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