data protection notice.

about Randstad

Randstad Romania SRL, with headquarters in B-dul. Dacia no. 153-155, etc. 6, Space A and floor 5 space I, Sector 2, Bucharest, Romania, registered at the Bucharest Trade Registry under no. J40/8174/2005, unique registration code 17549799, together with its affiliated companies in Romania within the group, namely Randstad Staffing SRL, a limited liability company established and operating under Romanian laws, with headquarters at Bulevardul Dacia 153-155 , floor 6, space B, sector 2, Bucharest (referred to in this policy as: "we" or "us" or "Randstad") will process your personal data in accordance with this privacy policy personal data (such personal data is sometimes referred to as "information"). 

Unless otherwise stated below, Randstad is the controller of personal data (the "controller" within the meaning of applicable data protection legislation). 

For the effective conduct and management of our business activity, Randstad Group Companies may, in certain cases, jointly define the purposes and means of personal data processing (joint operators). Examples of processing activities where Randstad Group companies jointly process personal data include managing our Whistleblowing Procedure and sanctions checks, which we carry out together with Randstad NV.

website visitor

When you visit our website or a Randstad app, we collect the same information about your device, your browser and how you browse our content. To collect this personal data, we may use cookies. 

Cookies are small text files that are saved on your device when you visit our website. Cookies allow the website to remember your actions and preferences (for example, the language you select) and to recognize you when you return, so that we can analyze trends, determine your areas of interest and administer the site our website in order to speed up the browsing process and increase the efficiency of your experience on our website.

When you visit our website, we collect information about your device, your browser and how you browse the content on our website, such as:

• your device's Internet Protocol (IP) address
• the IP address of the Internet service provider
• device screen resolution
• device type (the unique identifiers of the device)
• browser and operating system versions
• geographic location (country only)
• preferred language used for display
• date and time of website access
• the internet address from which you were redirected directly to our website
• the control system you are using
• the parts of the website you visit
• the website pages you have visited and the information you have viewed
• the hyperlinks you clicked
• the material you send to or download from our website

If you choose to download our technical reports or documentation; or to subscribe to our newsletter news, events and alerts; or to submit a request, we may ask you to fill out a form with information such as your name, email address, job title and company. From the moment you take one of the above actions, we will be able to direct link between you and the information listed above about your device, your browser and how you navigate through our website content.

Randstad only processes your personal data for the purposes specified below:

- To manage the website and for system administration purposes (e.g. also for diagnosing technical problems, analyzing traffic on our website);

- For web analytics, to optimize the user experience (analyzing how our pages are visited, analyzing trends, observing and measuring how our visitors interact with our website) and the quality of the content made available to you (e.g. ., job posting);

- If you choose to download our reports or technical documentation or subscribe to news, events and alerts, fill out forms, we will use the information you provide us to send you the content you requested, to communicate with you (including, if you agree, to send you related information that may be of interest to you) and to improve our marketing and communication strategy);

- To manage specific requests;

- Cooperation with judicial bodies/courts, management of disputes/rights in court.

the legal grounds for processing your personal data

- The legitimate interest of managing our website, marketing and communications strategy;

- The legitimate interest of improving our website, marketing and communications strategy; 

- Randstad may send you technical documentation, newsletters, events and alerts if you have given your consent to receive them. If you are no longer interested in these messages from Randstad, you can always opt out of receiving such communications;

- The legitimate interest of improving our website, marketing and communications strategy;

- Processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include the protection of the company's assets, the protection of its legal interests and the management of disputes/legal rights.

candidates

We use your personal data when providing our HR-services, which include services in the field of recruitment and selection, mediation, temporary staff, secondment, payroll, personal development, career guidance, coaching, planning, and personnel and salary administration as further described in the Terms and Conditions (collectively “Services”). 

By innovating at scale, Randstad will fulfill our compelling vision: to empower lifelong employability and deliver on our brand promise of proactivity, transparency and guidance to offer a truly enriching talent experience for finding a job around the world.

• your device's Internet Protocol (IP) address
• the IP address of the Internet service provider
• device screen resolution
• device type (the unique identifiers of the device)
• browser and operating system versions
• geographic location (country only)
• preferred language used for display
• date and time of website access
• the internet address from which you were redirected directly to our website
• the control system you are using
• the parts of the website you visit
• the website pages you have visited and the information you have viewed
• the hyperlinks you clicked
• the material you send to or download from our website

You can find more information about the cookies we use, the purposes for which we do this and additional settings for configuring or deleting cookies in our cookie policy notice:  https://www.randstad.ro/en/cookies/ .

the legal grounds for processing your personal data

The legitimate interest of managing our website, marketing and communications strategy; The legitimate interest of improving our website, marketing and communications strategy;  Randstad may send you technical documentation, newsletters, events and alerts if you have given your consent to receive them. If you are no longer interested in these messages from Randstad, you can always opt out of receiving such communications; The legitimate interest of improving our website, marketing and communications strategy; The processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include the protection of the company's assets, the protection of its legal interests and the management of disputes/legal rights.

If you choose to download our technical reports or documentation; or to subscribe to our newsletter news, events and alerts; or to submit a request, we may ask you to fill out a form with information such as your name, email address, job title and company. From the moment you take one of the above actions, we will be able to direct link between you and the information listed above about your device, your browser and how you navigate through our website content.

Randstad only processes your personal data for the purposes specified below:

the purposes for which we process your personal data

- To manage the website and for system administration purposes (e.g. also for diagnosing technical problems, analyzing traffic on our website); - For web analytics, to optimize the user experience (analyzing how our pages are visited, analyzing trends, observing and measuring how our visitors interact with our website) and the quality of the content made available to you (e.g. ., job posting); If you choose to download our reports or technical documentation or subscribe to news, events and alerts, fill out forms, we will use the information you provide us to send you the content you request, to communicate with you (including if you are agree, to send you related information that may be of interest to you) and to improve our marketing and communication strategy); To manage specific requests; Cooperation with judicial bodies/courts, management of disputes/rights in court.

temporary employees

In the context of our Services, as a provider of personnel services, we process your personal data for the mediation of temporary work relationships with the companies (Randstad's clients) within which you carry out your activity.

If you are a temporary worker on assignment to one of our clients, we may process the following types of personal data about you:

Identifying information - your name, contact information (including home address, home phone number and mobile phone number), citizenship and country of residence, date of birth, (in exceptional cases) gender, digital signature and languages spoken.

Occupation information - we may process personal data related to your occupation, including (without limitation) your job title, description and location, your department, work email address, reporting levels and type of employment relationship (full time/part time etc.)

Financial information - information of a financial nature, including (without limitation) your bank account, banking information, VAT number.

Salary information - we may process salary related information including (without limitation) recurring payments and benefits, your bonus

Performance Information - performance-related information, including (without limitation) information regarding your performance ratings.

Disciplinary information - information relating to disciplinary action taken against you, if applicable.

Complaints Information - To help report complaints and (suspected) misconduct within the Randstad group of companies, we have established dedicated channels through which interested parties can express their concerns, either through local reporting mechanisms implemented at the local companies that are part of the Randstad Group, or, in the event of serious misconduct (including integrity reporting), through our Integrity Line, the Randstad Group reporting facility. Whenever a complaint or (suspected) misconduct is reported to us, we may process personal data relating to the complainant, 

Government-issued identifiers - government-issued identifiers, including (without limitation) personal identification number, social security number, as required by law.

CVs and other recruitment information - your CV and other relevant information (such as your photograph, interview notes and information included in your cover letter or as part of the application process).

Travel and Expense Details - travel and accommodation related information and expenses, including (without limitation) itineraries, hotel and travel reward cards.

Information you choose to share with us - information you choose to share with us, including (without limitation) information you share when you use IT support or call the helpline, and information about you. which may be transmitted through the use of a web camera to communicate with us.

Vehicle information - information about your personal or company car, including (without limitation) registration number, parking and traffic fines.

Photos and video recordings - when you attend external or internal events, meetings, conferences or other events, we may process photos or video recordings of you.

Union Membership - information that discloses your union membership.

Family and dependent information - information relating to your family and dependents, including (without limitation) details of your family members (name, gender, age), any 'special needs' or educational needs of children or dependents, special needs of elderly parents, emergency contact information.

Information related to ID/access control cards - employee ID and access control cards may include your name, photograph, employee number and may be linked to other details about you in our records ( department, telephone number, registration number).

CCTV footage - we may process footage of you obtained through the use of our CCTV surveillance systems.

Survey results - we may process your responses to employee surveys.

Information related to how you use devices, software programs and access to the Randstad network - we may process information related to how you use devices, software programs and access to the Randstad network, including (without limitation) browsing history, use of e- email, internet and social media, both at work, on our devices and in other ways through our networks.

Visitor information - when you access our premises we may collect your name, contact details, vehicle registration number, ID etc. for security reasons. Where we are required to do so by law, we may ask you to disclose information about your health (including information about viral infections, flu, etc.) for health and safety reasons.

Special categories of data such as:

Health Information - health information including (without limitation) injury and exposure, incident, disability, sickness and absence reports, and maternity leave information as required by law.

Ethnic origin - information that discloses your ethnic origin as required by law.

To the extent that we process these special categories of data, we will protect, secure and use that information in accordance with this policy notice and applicable law.

Trade Sanctions About You - we may verify whether you are a politically exposed person, a specially designated national, or otherwise subject to sanctions under applicable laws or regulations.

if it is not based on the above reasons: Processing is necessary to achieve the legitimate interests pursued by Randstad, which include the protection of its employees, the company's assets, the protection of its legal interests and the management of disputes; or

protecting the vital interests of the persons concerned

The processing is necessary for the execution of the employment contract of the temporary worker; and

The processing is necessary to achieve the legitimate interests pursued by Randstad, which include improving workplace efficiency and the smooth running of its business

Processing is necessary to comply with legal employment obligations and to comply with our legal obligations with respect to labor law, taxation and social security, as well as other laws and regulations

The processing is necessary for the execution of the employment contract of the temporary worker; and/or

Processing is necessary to achieve the legitimate interests pursued by Randstad, which include protecting our assets and ensuring the security of our IT systems

The processing is necessary for the execution of the employment contract of the temporary worker; and/or

Processing is necessary to achieve the legitimate interests pursued by Randstad, which include protecting and securing our assets, equipment and IT systems, as well as our employees and collaborators

The processing is necessary for the execution of the employment contract of the temporary worker; and/or

Processing is necessary to achieve the legitimate interests pursued by Randstad, which include protecting our assets and ensuring the security of our IT systems

The processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include the protection of the company's assets, the protection of its legal interests and the management of legal rights/disputes; and/or

Processing is necessary to comply with our legal obligations (including when authorities or administrations request information about a temporary worker)

Based on a legitimate interest pursued by Randstad, which includes ensuring the safety of talent; and

If the above basis is not possible because mandatory local legislation requires it, only in those limited cases can it be based on consent

The processing is necessary for the execution of the employment contract of the temporary worker; and/or

The processing is necessary to achieve the legitimate interests pursued by Randstad, which include improving workplace efficiency and the smooth running of its business

For the purposes of Randstad's legitimate interests, which include protecting our assets and ensuring the security of our information systems

Processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include the protection of the company's assets, the protection of its legal interests and the management of disputes/legal rights

(a) (pre)contractual necessity for our services at the time of matching (e.g. via the Terms and Conditions on the website) or when we enter into an employment contract with you, we need certain data to could draw up this contract and to be able to execute it correctly afterwards;

(b) If and only if the local process does not result in a legally binding contractual relationship under (a) or if applicable law provides otherwise, the exception could be based on our legitimate interest in building and to maintain a relationship;

(c) Based on your consent

Based on our legitimate interest in surveying our temporary workers to better understand their needs, improve our services and build and maintain a good relationship with our temporary workers and the clients our temporary workers work for

Based on our legitimate interest in organizing events to better build and maintain a good relationship with the temporary worker community and the clients our temporary workers work for

The processing is necessary to achieve the legitimate interests pursued by Randstad, which include improving workplace efficiency and the smooth running of its business

Processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include improving workplace efficiency and the proper conduct of its business, including compliance with laws and regulations

Processing is necessary for the fulfillment of the legitimate interests pursued by Randstad, which include Randstad's interest in developing its business through mergers, acquisitions and asset transfers.

Your personal data will be kept for the duration of the employment relationship and afterwards, according to the requirements of the internal regulations applicable at the Randstad level.

We may retain your personal data for as long as is necessary in connection with any actual or potential litigation (eg, we need this personal data to establish or defend legal rights), in which case we will retain your personal data until the end of such dispute; and/or to enable us to comply with any legal or regulatory obligation (eg for tax or pension purposes), in which case we will retain your personal data for as long as that obligation requires.

business relationships

In the context of our Services, we process your personal data if you work for companies with which we have (or intend to have) business relationships (e.g. to make offers for the Services and to maintain a business relationship with the company for which work).

We process the following personal data about you:

• Identifying information – we may process your name and other contact information (including email address, landline and mobile number), gender, digital signature and languages ​​spoken.
• Information of a professional nature – we may process information relating to your work, including (but not limited to) your job title, location and department.
• Photos and video materials – when participating in events, meetings, conferences, etc., we may process photos or videos of you.
• Survey results – we may process your responses to survey questions.
• Visitor information - when you access our premises we may collect your name, contact details, vehicle registration number, ID etc. for security reasons. Where we are permitted by law to do so, we may ask you to disclose information about your health (including information about viral infections, flu, etc.) for health and safety reasons.
• Information you choose to share with us – we may process additional information if you choose to share it with us.
• Trade Sanctions About You - we may verify whether you are a politically exposed person, a specially designated national, or otherwise subject to sanctions under applicable laws or regulations.

Randstad only processes your personal data for the purposes specified below:

• The purposes for which we process your personal data
• To administer and manage the contractual relationship between Randstad and our customers and suppliers
• Business development (including sending direct marketing materials and offers) 
• Facilities, security and emergency planning purposes
• Health and safety management
• For conducting corporate transactions (including mergers, acquisitions and asset transfers)
• event
• Fraud prevention, detection and investigation
• IT support
• Surveys (including satisfaction surveys)
• Dispute Management and Legal Actions
• Compliance with legal or regulatory requirements 
• Fraud prevention, detection and investigation
• To monitor and enforce compliance with Randstad policies and procedures
• To conduct internal and external audits
• The legal grounds for processing your personal data
• Necessary for the performance of the contract between Randstad and the customer or supplier

Depending on the circumstances, this may be based on either your consent or our legitimate interest in maintaining good relations with our current or potential customers or suppliers. You can always opt out of receiving direct marketing materials and offers from us; see the section "Your data protection rights" below

For the purposes of Randstad's legitimate interests, which include protecting and securing our assets, our facilities, our information systems and our people

The processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include the protection of its employees, the company's assets, the protection of its legal interests and the management of legal rights/disputes; and/or

protecting the vital interests of the persons concerned

Processing is necessary for the fulfillment of the legitimate interests pursued by Randstad, which include Randstad's interest in developing its business through mergers, acquisitions and asset transfers

Based on our legitimate interest in organizing events to better build and maintain a good relationship with our customers and suppliers

To comply with our legal obligations when certain authorities or administrations request information about our customer contact; and/or

Processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include the protection of the company's assets, the protection of its legal interests and the management of disputes/legal rights

Processing is necessary for the purposes of Randstad's legitimate interests, which include protecting our assets and ensuring the security of our information systems

Based on our legitimate interest to survey our customers to better understand their needs, improve our services and better build and maintain a good relationship with our customers 

Processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include the protection of the company's assets, the protection of its legal interests and the management of legal rights/disputes with our customers and suppliers

Processing is necessary to comply with our legal or regulatory obligations (e.g. obligations arising from tax legislation to retain certain information, including personal data)

To comply with our legal obligations when certain authorities or administrations request information, including personal data; and/or

Processing is necessary for the purposes of the legitimate interests pursued by Randstad, which include the protection of the company's assets, the protection of its legal interests and the management of disputes/legal rights

For the purposes of Randstad's legitimate interests, which include protecting our assets and ensuring the security of our information systems

For the purpose of the legitimate interests pursued by Randstad, which include the proper conduct of its activities and the accuracy of financial reporting

We may retain your personal data for a longer period of time if this is necessary in connection with any actual or potential litigation (e.g. we need this personal data to establish or defend legal rights) , in which case we will retain your personal data until the end of such dispute; and/or to enable us to comply with any legal or regulatory obligation (eg for tax or pension purposes), in which case we will retain your personal data for as long as that obligation requires.

HR technologies

Our Use of Human Resources Technologies for Talent Matching and Services

Our ultimate objective is to support people and organizations in realizing their true potential. We believe that the best way to achieve this goal is by combining our passion for people with the power of today's HR technologies. By HR technologies, we mean technologies that help us digitize and improve a variety of recruitment processes. 

For example, we use chatbots to improve your experience as a talent. Chatbots give candidates the opportunity to answer questions based on the requirements of the job they are applying for. This is an easy-to-use method by which candidates can:

• to provide us with relevant information that may not be directly apparent from a candidate's application, profile or CV.
• to immediately know if their skills meet the essential requirements of a position and if not, to easily explore other positions or identify gaps in their skill set.
• to respond at any time convenient for the user.

As part of the larger recruiting process, Human Resources technologies allow us to connect candidates with our consultants more quickly. In turn, this enables our consultants to support candidates in exploring available positions and pass suitable candidates to our clients more quickly. HR technologies allow our consultants to find people not only based on the positions they qualify for, but also based on the positions they are interested in.

Our emails may contain an individual "web beacon pixel", unique to each campaign, to tell us whether our emails are opened and to verify clicks on links or ads within the email. We may use this information, among other things, to identify whether our emails are more interesting to users, to ask whether users who do not open our emails want to continue receiving them, and to inform our advertising clients, in aggregate, how many users clicked on their ads. The pixel will be deleted when you delete the email. If you do not want the pixel to be downloaded to your device, you must select the option to receive emails from us in plain text instead of HTML.

Responsible use of HR technologies

Randstad is committed to the ethical and responsible use of innovative HR technologies. Randstad does not use these technologies as a substitute for people or human interactions in any part of its processes. Rather, the way we use HR technologies is meant to make interactions with clients and candidates more personal, relevant and meaningful.

We strive to involve people every time we make decisions that have a significant impact on you. If, in exceptional cases, we may find ourselves in a position to make such decisions based on a fully automated process (ie without human involvement), we will only do so where we are permitted to do so by law and after we have notified.

To ensure that all candidates are treated fairly, we take steps to avoid bias where we use HR technologies. E.g:

• We regularly test the results generated by these technologies to identify possible lack of impartiality and fairness.
• We regularly rely on the expertise of specialists to improve how we identify and eliminate bias.
• Both our consultants and search and selection algorithms are thoroughly trained and always work together.

how we will protect your personal data

We have implemented security measures of a technical and organizational nature to protect your personal data against accidental loss, as well as against their unauthorized use, modification, destruction, disclosure or access. We limit access to your personal data to those people who have a real need to know it in the course of their professional activities. Persons processing your personal data are subject to Randstad's information and IT systems security rules, data protection regulations and other internal regulations and directives applicable to the processing of personal data.

Although we implement measures to protect your personal data, it is important that you understand that its complete safety, in proportion to 100%, cannot be guaranteed. Therefore, we apply procedures to deal with incidents that may affect the security of data and to comply with the legal requirements applicable to the detection, management and notification of possible breaches of the security of personal data.

how we will protect your personal data

We have implemented security measures of a technical and organizational nature to protect your personal data against accidental loss, as well as against their unauthorized use, modification, destruction, disclosure or access. We limit access to your personal data to those people who have a real need to know it in the course of their professional activities. Persons processing your personal data are subject to Randstad's information and IT systems security rules, data protection regulations and other internal regulations and directives applicable to the processing of personal data.

Although we implement measures to protect your personal data, it is important that you understand that its complete safety, in proportion to 100%, cannot be guaranteed. Therefore, we apply procedures to deal with incidents that may affect the security of data and to comply with the legal requirements applicable to the detection, management and notification of possible breaches of the security of personal data.

your data protection rights

With regard to your personal data, you have the following rights: 

1. The right to information
2. The right of access to data
3. The right to data rectification
4. The right to data deletion 
5. The right to restriction of processing
6. The right to data portability
7. The right to object to processing
8. The right to withdraw your consent
9. The right to object to automated decisions

You can exercise your rights by sending a request to the data protection officer at privacy@randstad.ro . We will handle your request with particular care to ensure that you can exercise your rights effectively. We may ask you for proof of identity to make sure we don't share your personal data with anyone but you! You should be aware that in special cases (eg due to legal requirements) we may not be able to comply with your request immediately. 

In any case, within one month of your request, we will inform you of the actions taken. You have the right to file a complaint with a data protection supervisory authority: ANSPDCP with headquarters in B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, postal code 010336, Bucharest and having the e-mail address anspdcp@dataprotection.ro.

changes to this data protection policy

We may update this policy from time to time. Below in this policy, you can see the date it was last modified. We advise you to review this policy regularly so that you are aware of any changes.

This policy was updated on March 1, 2023.