office admin | bucureşti

randstad romania
aplică acum

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bucureşti, bucuresti
Administrare, Asistență, Recepție
număr de referință
1925 / 2664
randstad romania
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We are looking for an Office Admin.

1. Administrative task:

    • order office supplies (stationery, coffee, cleaning supplies etc);
    • liaise with Corporate IT when printers , phones or server don’t work
    • landlord communication – for maintenance/ repair works
    • enter supplier invoices in the system

2. Handling internal suppliers :

    • Health & Safety - communication liaison between local supplier and KF Finance/ HR and employees; communication for bureaucracy – signatures needed from each employee every 3 months
    • Vodaphone – ordering new phones/ negotiating new subscriptions
    • Sodexo: monthly order of meal tickets for all employees (5 in the office and ~5+ on client site from RPO); setting up meal vouchers card/ canceling cards when employees leave
    • TNT: send/ receive all docs related to admin (invoices) and new employee contracts; contract addendums etc

3. Liaison for new hires (mainly RPO) on contracts , setting up health and safety, meal cards, medical checks

4. Ad-hoc reqs:

    • liaison with others internally for employee needs – e.g. phones for RPO colleagues, asking for budget/ approvals
    • handle official local authorities’ communication to employees/ KF – e.g. forced salary deductions – send docs to KF finance in Prague
    • fill in customs forms when we receive KF goods from US
    • handle offers when changing a supplier – e.g. office drinking water
    • Business related: bureaucracy for tenders – gather KF official papers and get them signed accordingly and completing forms in Romanian + translation in English